Invoicing & payments
The invoice builds itself from the job.
Price book services, line items, and the attached proposal's total carry straight onto the invoice, so the amount is right before anyone types. Send a pay link, or collect the card on the spot at job completion.
Built from the sale, not retyped
The job's price book services, items, ad-hoc lines, and taxable flags carry over, and attaching the proposal brings its total along. No rebuilding the job in an invoicing tool.
Pay links with no homeowner login
Send by email with a customer-facing pay link. No account creation, no portal password, just payment.
Collect the card in the driveway
Staff key the customer's card into an embedded Stripe element in the invoice dialog, over the phone or on site at completion. Card data goes browser to Stripe and never touches AirMatch servers.
Recurring invoices
Maintenance agreement billing runs as real Stripe subscriptions, with payment status flipping automatically via webhook.
Permissions that match real shops
Viewing, creating, voiding, and collecting payment are four separate permissions. A lead tech can invoice and take a card without ever being able to void one.
Aging you can act on
One screen tracks paid, unpaid, financed, and follow-up at 30, 60, 90, and 180 days across the company, and the customer's copy is an archived PDF.
Money stays attached to the job from sold to paid.
Deposit at signature, progress payments if you need them, and the final invoice generated when the checklist clears. Nothing lives in a second system.
Frequently asked questions
Can technicians collect payment in the field?
Yes. With the collect-payments permission, a tech can key the customer's card into the Stripe element on their phone at job completion.
Do homeowners need an account to pay?
No. The emailed pay link works without any login, and the customer portal also shows full invoice history for those who use it.
Does it handle recurring billing?
Yes. Recurring invoices drive maintenance agreement billing as real Stripe subscriptions with live payment health.
Does AirMatch work with QuickBooks?
Yes. Sales and invoice data can move into bookkeeping via QuickBooks export, and client import from QuickBooks or CSV includes duplicate detection.
What does AirMatch invoicing cost?
Invoicing is part of AirMatch, which starts at $99/month, plus standard Stripe payment processing on transactions.